Shopville Elementary School
Adopted June / 2005
The Shopville School Based Decision Making Council believes that the functioning of the Council should be focused upon making decisions that facilitate the academic achievement and learning of each student enrolled in the school. To achieve this goal, the Council will establish policies that will be implemented by the principal, teachers, and classified staff, according to KRS 160.345 (2) (C) 1. In consultation with the teachers, the development and implementation of procedures and administrative guidelines to administer the policies will be the responsibility of the principal.
Area One: Determination of curriculum, including needs assessment and curriculum development.
The Shopville School Based Decision Making Council, in support of it’s mission of making decisions that facilitate the academic achievement and learning of each student, believes that the professional staff of Shopville Elementary School should conduct needs assessments and continually improve the curriculum through a structure of grade-level committees composed of teachers and parents. Representatives of the committees will become the Student Assessment/Curriculum/ Textbook committee. This committee will coordinate, articulate, and continuously improve the curriculum so that each student’s academic achievement is maximized. The Council, with assistance from the teaching staff, will establish procedures for selecting committees, including the appointment of staff and parents.
The Comprehensive School Improvement Plan (CSIP) committees and the SBDM Council will develop a Comprehensive School Improvement Plan (CSIP), continually update the plan, and report progress in achieving the plan to the SBDM Council at meetings as needed and/or requested.
Area Two: Assignment of all instructional and non-instructional staff time.
The Shopville School Based Decision Making Council believes that the principal shall specify staff time. When the assignment affects other professional staff, the principal, to the greatest extent possible, should consult, involve, and/or inform those affected by any changes of assignments. The principal shall inform the SBDM Council for approval of the assignment of instructional and non-instructional staff time at the beginning of each school year and as changes are made.
Area Three: Assignment of students to classes and programs within the school.
The Shopville School Based Decision Making Council believes that the principal and teachers should assign students to classes and programs initially. Assignments will consider what is best for each student and may include mixed achievement levels, social concerns, special needs, gender mix, state funding caps, Pulaski assessment for reading, (PAR), and assessment for Math, (PAM), and other placement criteria. New students
will be placed temporarily until the assessments can be performed. After initial assignment of students to classes each year, the principal and/or counselor shall assign new students based on established criteria, state funding caps, and balance of the new student-teacher ratio. The principal, in consultation with the teachers, will develop procedures to implement and continuously evaluate this policy. The principal shall keep the Council informed of the criteria used to assign students to classes and programs.
Area Four: Determination of the schedule for the school day and week, subject to the beginning and ending times of the school day and school calendar as established by the local board.
The Shopville School Based Decision Making Council believes that the scheduling committee, working with the certified staff and interested parents should develop the class schedule each school year. If any changes are necessary after finalization, the principal, in consultation with the staff affected, shall make adjustments. The principal and a representative from the scheduling committee shall present the schedule as an informational item to the SBDM Council to each school year for approval and as the schedule is modified.
Area Five: Determination of use of school space during the school day.
The Shopville School Based Decision Making Council believes that the principal, in consultation with the teachers, especially those affected by any changes in the assignment of space within the school, will determine the use of space. The principal shall be responsible for assigning and re-assigning space allocated to instructional support and administrative functions. The Council shall approve the use of the space assigned for the school year. The principal shall inform the Council any time space is re-allocated and/or reassigned during the school year.
Area Six: Planning and resolution of issues regarding instructional practices.
The Shopville School Based Decision Making Council believes that the teaching staff should be responsible for aligning their instructional practices with the curriculum adopted by the Council and CATS assessment and testing procedures. The principal shall continuously assist teachers in improving instruction through providing resources, minimizing instructional disruptions, facilitating professional development activities, and suggesting improvements when needed. The principal shall also monitor the alignment of instruction with the adopted curriculum and assessment/testing procedures through the use of data analysis and Implementation and Impact Checks from the CSIP. The principal and teaching staff shall develop and/or participate in professional development activities that are clearly linked to improving instruction, facilitating achievement of students relative to the adopted curriculum, improving assessment, and improving decisions that improve the alignment of the curriculum, instruction, and assessment.
Area Seven: Selection and implementation of discipline and classroom management techniques.
The Shopville School Based Decision Making Council believes that positive student behavior is necessary to promote the highest quality of learning within the school and individual classrooms. Therefore, the SBDM Council supports strong, fair, and consistent rules of order and conducts as well as clear school and classroom management procedures. Desired social behaviors of students shall be emphasized by all employees and procedures shall be consistently followed by every certified and classified staff member. Student behavior expectations and consequences for infractions shall be defined by the principal, staff, and discipline committee and approved by the SBDM Council.
Therefore, the Council directs the principal, professional staff, and discipline committee to recommend consequences to guide the resolution of infractions, and effective staff requirements to assure that a clear and consistent school learning environment is developed and maintained.
The principal and discipline committee shall periodically report to the SBDM Council concerning the development, implementation, and effectiveness of the policies and procedures.
Area Eight: Selection of extracurricular programs and determination of policies relating to student participation based on academic qualifications and attendance requirements, program evaluation, and supervision.
The Shopville School Based Decision Making Council believes that students who demonstrate good work habits; attend school regularly; demonstrate appropriate social behaviors should be recognized in any policy relative to participation in extracurricular activities. Therefore, the SBDM Council authorizes the principal, in consultation with the teachers and guidance counselor, to develop appropriate policies and procedures for student participation. The principal shall be responsible for the selection, evaluation, and supervision of extracurricular activities. The principal shall involve professional staff as needed in the selection, evaluation, and supervision of responsibilities and shall be responsible for the implementation of this policy following SBDM Council approval.
Area Nine: Procedures consistent with local school board policy, for determining alignment with state standards, technology utilization, and program appraisal.
The Shopville School Based Decision Making Council believes that in the areas of alignment with state standards, technology utilization, and program appraisal, the
Pulaski County School Board policies should be followed. The principal, in collaboration with school district administrators responsible for alignment with state standards, technology utilization, and program appraisal, shall involve the certified and classified staff, school committees, parents and other interested parties in fulfilling each responsibility. The principal shall keep the SBDM Council informed as necessary relative to alignment with state standards, technology utilization, and program appraisal upon SBDM Council approval.
Area Ten: If a school establishes committees, it shall adopt a policy to facilitate the participation of interested persons, including but not limited to, classified employees and parents. The policy shall include the number of committees, their jurisdiction, composition, and the process for membership selection.
The Shopville School Based Decision Making Council believes that it is necessary to involve all stakeholders of the Shopville Elementary School community. Therefore, the Council establishes the following standing committees: student Assessment/Curriculum/Textbook; Technology; Budget; Parent/Community Involvement/Handbook; Buildings, Grounds & Space; Instructional Resources/Scheduling; Communications/Extra Curricular, and Attendance. The SBDM Council also authorizes the principal, after consulting with the Council, to establish any advisory standing and ad hoc committees that are necessary to improve the academic achievement of students. Appointees for standing committees of the Council will be presented for consideration and official appointment by the SBDM Council and shall consist of certified, classified, and parent members.
A. Each committee shall select a chairperson who is a certified staff member and set meeting dates.
B. Standing committees will be appointed annually by the Council. The Council shall approve committee appointments.
C. All parents may serve on a standing committee. Certified staff must serve on at least one committee. The teachers will volunteer to serve on a committee and indicate their choice by signing up for a committee they wish to serve on each year.
D. Any employee of the school district, parent, or citizen may serve on a standing committee. The PTA will be responsible for recruiting parents to serve on the standing committees.
E. Committee decisions will be made through consensus of the members. After 3 attempts, if a decision cannot be reached through this method, a vote shall be taken and a decision made by the majority vote.
F. The committees shall follow the open meeting law. The committee chairperson or their designee shall present reports to the Council monthly or as needed. The committee recommendations for action by the Council shall be presented in writing one week in advance of the regularly scheduled Council meeting.
G. All committees will submit minutes for their meetings. These minutes will be subject to open records law.
H. Standing committees will serve for one year beginning September 1st and ending August 31.
I. SHES SBDM adheres to Attendance / Discipline code of Pulaski County Board.
Student Assessment/Curriculum/Textbook: coordinate, articulate and continuously improve the curriculum so that each student’s academic achievement is maximized. Assist teachers in the selection and purchase of textbooks during the designated adoption years. This committee will also keep a running total of all textbooks in the school and recommend needed repairs/replacements as needed.
Technology: to work with other schools and the district in providing the technology programs needed to support student learning within the school district. The committee shall also establish a policy, based on the needs of the students from teacher surveys, that will meet the state mandated standards through a curriculum framework to be implemented by the school technology coordinator (STC).
Communications/ Extracurricular: to work with the staff and the principal in developing a schedule for the school including lunch, special classes, regular classes, planning times, and other programs in the regular school schedule. Additionally, this committee will set rules and regulations governing student participation in extracurricular activities that will enhance the curriculum in the school.
Parent/Community Involvement/ Handbook: to keep the public informed of events taking place in the school. Each grade level team shall submit a monthly update on the activities taking place. This committee will also be responsible for annually reviewing student and faculty handbooks and making needed changes in accordance with board and Council policies.
Building, Grounds & Space: to assist custodians in monthly analysis of the facilities and bring to the attention of the principal any safety issues or concerns in the building. Safety and emergency plans are updated and prepared by the Board of Education each year to be implemented in the school.
Budget: to assist the principal and Council in the distribution of Section 6 funding for the school.
Area Eleven: Each school Council shall adopt a policy to be implemented by the principal relating to the procedures to assist the Council with consultation in the selection of personnel by the principal, including but not limited to meetings, timelines, interviews, review of written applications, and review of references.
“Consultation” with the school Council shall be defined as a process where the principal, at a legally called meeting, after receiving the list of applicants from the superintendent, the principal and the staffing committee shall confidentially review each candidate’s application and credentials, check references, and recommend candidates for interviews. All records received and reviewed by the principal and the committee will be classified as confidential and will not be shared outside the committee. The principal and the committee will interview the candidates and give a recommendation to the Council as required by law. The principal will attempt to convene a special-called meeting to consult with the school Council. In the situation of consultation, quorum shall consist of whatever members are present during special-called meeting. The principal will take the recommended new hires and will complete the process by recommending a candidate to the Superintendent who will complete the hiring process.
Procedure for hiring of principal in event of a vacancy.
When the Council learns of a current or definite future vacancy in the principalship, it will work with the principal selection committee in developing an action plan to address the following issues:
· Methods for getting school-wide input into a list of qualities desired in a new principal and questions to ask the prospective candidates.
· Required training for the principal selection committee.
· Develop a timetable for receiving applications, reviewing applications, conducting interviews, reviewing references, and making a final decision.
· Address any other issues the Council deems necessary.
The Council and the principal selection committee will then begin the process of choosing the principal from the applicants submitted by the superintendent. If, after the process, the Council is not satisfied with the current applicants, they may ask the superintendent for more applications.
Shopville Elementary School
SBDM By-Laws
Operational Procedure, Policy Development, Review and Amendments
a. Council Governance: All activities and decisions of the Council shall be governed by policies set by the Council. Policies shall include both operational procedures and management functions chosen by the Council. All policies set by the Council shall be consistent with state statutes and board policies, including but not limited to those prohibiting discrimination based on age, race, color, religion, national origin, political affiliation, marital status, or handicap.
b. Adoption: All policies shall be adopted after the second reading. Each policy adopted by the Council must be consistent with state statutes and local board policies. All policies will be submitted to the superintendent for review.
c. Policy Manual: The school Council will maintain a policy manual in the school’s front office where it will be available to staff, the public, and the superintendent.
d. Amendments: The Council may amend by-laws or policies, as needed using the procedure that follows.
Procedure:
i. The procedure for the adoption of an amendment shall be the same as for any other motion or issue.
ii. A majority vote of the Council is required for the adoption of
any amendment.
e. Review: The Council will annually review all policies. Revisions will be made as needed in order to more effectively serve the school.
Operational Procedures: Council Membership
a. Membership: The Shopville Elementary School Council shall consist of three teachers, two parents, and the principal. The teachers and parents shall be elected to one-year terms and may be re-elected for subsequent one-year terms. The term of office shall be from July 1 through June 30 of the following year.
b. Teacher Council Selection Process: The teacher must be an employee of the district and currently assigned to the school where he/she is elected as a Council member.
Annual Elections for the following years’ term will be held during the preceding May on a date established by the Principal. If the teacher selected to accept nominations and later is nominated to serve on the Council, the responsibility must be passed on to someone who has not been nominated to serve on the Council. This shall be done through a staff meeting in which another person is nominated and accepts the responsibility. At the staff meeting, all teachers will be provided a list of duties of the Council. Teachers may nominate themselves or another teacher, in writing, to the staff-selected teacher, no later than five school days before the election. Nominees must sign a letter of consent showing acceptance of their nomination. Upon election date, faculty will nominate a group of 3 to tally all ballots.
Each teacher shall be given a ballot. The election committee shall count the ballots in front of the teachers and announce the results. Any person who receives the majority vote of the staff assigned to Shopville Elementary School shall be elected.
Once a teacher receives a majority vote, all names are again placed on the ballot, except those of the teacher(s) already elected.
c. Filling Vacancies: When a Council member resigns, is removed, or dies, a new member shall be elected to complete the term.
Within one school day after the principal is aware of the vacancy, he/she shall post a notice in the staff workroom and on the SBDM bulletin board stating that there is a vacancy on the Council. Notices will be sent home to all parents if the vacancy is a parent member. The principal shall notify current Council members personally.
Elections for replacement shall be held ten days from the vacancy. The person elected shall serve for the remainder of the term of the person he/she is replacing.
Operational Procedure: Operating Council Meetings
a. Types of meetings:
Council members shall attend three types of meetings.
i. Regular- meetings held on a set day of the month and a set time of the day.
ii. Special- meetings schedules as they are needed between regularly scheduled meetings; such meetings may be called by the chairperson or by a majority of the Council in accordance with KRS 61.825.
iii. Training- meetings designed for Council members to acquire knowledge and/or develop skills as determined by the board of education. Annual required training includes six hours for new SBDM Council members and three hours for former members.
b. Schedule of Regular Meetings
Shopville SBDM Council meetings will be the third Tuesday of each month, except for July when there will be no meeting. Meetings will be held at 4:30 p.m. in the Conference Room. This date and time will be reviewed annually.
c. Agenda
Any parent or teacher may recommend an item for the agenda in writing to the chair up to three school days prior to the next scheduled Council meeting. The chair has the discretion to request the person submitting an item for the agenda to attend the Council meeting when it is presented, or a written report may be submitted in lieu of attending the meeting. The chairperson shall compile and distribute the agenda to all Council members by the Friday preceding the Council meeting.
d. Minutes
All business conducted by the school Council shall be reviewed through its minutes. The principal and school secretary will maintain copies of minutes. They will be made available to the public upon request. Minutes must be approved by the Council at the next regular Council meeting.
e. Open Meetings
All Council meetings shall be open to the public except when personnel issues, legal issues affecting the Council, or rights to privacy issues are under consideration. Under one or more of these conditions, the Council may go into closed session. All decisions made by the Council shall be in an open public meeting. The Council shall abide by the state’s Open Meeting Law, KRS 61.810.
f. Input from Non-Council Members
Those who are in attendance at the Council meetings shall be provided an opportunity to discuss issues under consideration by the Council by the following procedure:
i. A sign-in sheet will be provided by topic for interested parties to indicate their interest in speaking on an issue.
ii. As each topic is discussed, the chairperson will call on speakers in the order they signed the sign-in sheet. Each speaker will be limited to five minutes. Input will be allowed before the Council makes a final decision.
g. District-Wide Advisory Council
A district-wide advisory Council shall be formed to advise and coordinate school Council management functions that affect the entire school and district.
Membership- The District-wide Advisory Council shall be comprised of three representatives from each school Council: the principal, one teacher, and one parent. One representative must be the chairperson of his/her school Council. In addition to the school Council representatives, a board member selected by the board, the superintendent, and five at-large members appointed by the superintendent shall serve on the district-wide advisory Council. The Council shall select its chairperson.
Terms- All members shall serve one year terms, except for the principals, whose positions as chairperson of their school Councils automatically make them members of the district-wide advisory Council. Except for principals, members may serve up to three consecutive terms.
Pulaski County Policies and Procedures 02.4231
Operational Procedure: Duties of Officers
Chair: The principal of Shopville Elementary School shall be the chair of the Council.
In addition to presiding at SBDM Council meetings, the chair shall:
i. Be the official custodian of Council records
ii. Present a report on all current school spending, other than payment of staff salaries and benefits, through the last day of the previous calendar month, at every regular Council meeting.
iii. Maintain a file of all correspondence addressed to the Council and report such to the Council after which said correspondence shall be turned over to the secretary.
iv. Report CATS results to the Council.
v. Other duties as assigned by the council.
Secretary: A secretary shall be selected by the council at its first meeting each year. The secretary should not be a member of the council. The secretary shall:
i. Record minutes of each meeting.
ii. Supply members with copies of the minutes prior to the next meeting.
iii. Maintain copies of minutes, by-laws, policies, annual budget, and monthly spending reports.
iv. Notify the media of all meetings
v. Provide the superintendent copies of minutes, SBDM meeting agenda, copies of the monthly minutes, and copies of any policies adopted by the council.
vi. Other duties as assigned by the council.
vii. A stipend will be paid to the secretary from the school’s general fund, based upon the district salary schedule.
Council Code of Ethics
1. The Code of Ethics is a set of standards for council members to follow as they work together in making decisions that will affect Shopville Elementary School and the student served by the school.
2. The Shopville Code of Ethics shall be reviewed on an annual basis and amended as needed. A written Code of Ethics shall be included in the school’s by-laws and policies.
3. Each council member shall record and show his/her signature as a commitment to the Code of Ethics.
Shopville Elementary School
Site-Based Decision Making Council Code of Ethics
As a member of the Shopville Elementary School-Based Decision Making Council, I realize that the welfare of the students is of the highest priority. All decisions will be based on the most accurate information possible and in the best interest of the students. I will do my best to be a productive member of the Council team, demonstrate honesty, respect for others, and a commitment to the betterment of Shopville Elementary School.
I will conduct myself in a professional manner, using discretion in the discussion of Council matters. Keeping in mind, that as a Council member, I will be representative of the Shopville Elementary School community, I shall:
· Make the well being of students the fundamental value in all decision-making actions.
· Fulfill responsibilities with honesty and integrity.
· Obey local, state, and national laws.
· Abide by policies set by the Council.
· Demonstrate a willingness to work as a team.
· Demonstrate willingness to compromise in the interest of the welfare of students.
· Show support of the decisions made by the Council.
· Avoid sharing information that is considered confidential by the Council.
· Represent my constituency group as accurately as possible.
· Demonstrate commitment to the work of the Council and to the school.
· Avoid using positions for personal gain through political, social, religious, economic, or other influence.
· Demonstrate respect for all people regardless of race, national origin, sex, religion, and political affiliations.
I agree to abide by these standards.
______________________________________ _______________________
Signature Date
Hiring of School Staff Policy
Certified Positions
When a vacancy in a certified position occurs, the principal shall call a special meeting of the school Council. The Council shall determine whether they want to fill this position, and if they do, how they want to fill this position. Once the determination is made, the Council shall provide a list of criteria for the principal and interview committees’ use in reviewing and screening the applicants in the pre-interview process.
The principal shall notify the central office to post the position. The principal shall screen the applicants’ resumes and may interview the applicants, as he/she deems appropriate. The principal shall check character and professional references. The principal will then recommend no less than two and no more than five candidates for interview to the interview committee.
The interview committee will have an opportunity to review the resumes in advance of the interviews. The interview committee and the principal will interview the applicants recommended by the principal. The committee will meet in executive session to discuss and decide on the individual to recommend to the principal. The principal will take the committee’s recommendation into consideration as he/she makes the decision of the applicant to fill the position. After the principal has made the decision of which candidate will fill the position, he/she will consult with the Council, “to ask the advice or opinion of”, before giving the applicant’s name to the superintendent. An interview committee representative will be at the SBDM Council meeting to discuss the merits of all of the candidates and explain how the decision was made for their recommendation to the principal. In the event that a position comes open for a counselor, the Family Resource Center Coordinator shall also serve on the interview committee.
Classified Positions
The principal shall interview and recommend a candidate to the school Council. The principal will consult with the teacher or other personnel with whom the applicant will be working.
DISCIPLINE
Shopville Elementary School will follow the Discipline Policy adopted by the Pulaski Board of Education.
Shopville Discipline Policy
Student Responsibilities
Students have the right to a meaningful public education. However, they must conduct themselves in a manner that will not disrupt the other students or the routine if classroom activities. Each student will be responsible for his/her own conduct which includes, but is not limited to, rights and property of others, abusive language, disruptions that interfere with the educational process, and self-control of voice and body. Students who fail to adhere to this code of conduct will be subject to discipline referral procedures.
Teacher Responsibilities
Disruptive students in the classroom or in your area of responsibility (hallway, bus loading zone, bathroom, playground, etc.) are subject to discipline procedures. It is the teacher’s responsibility to cause the procedure to be set in motion. Discipline steps include:
i. The teacher holds a conference with the student in private. The incident must also be documented.
ii. The teacher assigns the student to recess detention where they will be assigned an activity to the discretion of the teacher.
iii. The teacher contacts the student’s parents/ guardians by phone, letter, or conference and advises them of the problem and efforts taken by the school to resolve the problem. Turn documentation of parent contact in to the office. The teacher ensures that the parent has received a copy of the Pulaski County School District’s Code of Conduct and the Shopville Elementary School Parent/Student Handbook.
iv. The teacher refers the student to the principal with the appropriate documentation.
Principal Responsibilities
After the classroom teacher has followed the proper disciplinary procedure listed above and the student continues to exhibit inappropriate classroom behavior, the principal shall initiate a more severe disciplinary action, as listed below.
i. Following Pulaski County Board Policy, corporal punishment may be used as an appropriate disciplinary action.
ii. The student may be suspended from school from one to ten days depending upon the severity and frequency of
iii. Inappropriate behavior(s). Suspension will follow procedure set in the Pulaski County Board Policy.
iv. Should a student’s inappropriate behaviors continue with no positive change due to lack of parental support and cooperation, the case will be referred to the appropriate referral agency for assistance and intervention.
i. Parents/guardians must read the Discipline Policy and discuss it with their children. The parent/guardian must sign the Discipline form indicating they have received and read the policy. The signed form is to be returned to the child’s teacher. Parents/ guardians are to keep this policy for future reference.
ii. The parent(s)/guardian(s) must make every effort to attend conferences arranged by the teacher to discuss the student’s inappropriate behavior and to provide helpful input in resolving the problem.
iii. If parents/guardians are unable to attend the conferences, the FRC and Guidance Counselor will make a home visit.
Special Situations
Some incidents are exempt from the referral process and will be immediately addressed by the principal. The offenses include:
A. Fighting will result in a one to five day suspension or corporal punishment.
B. Destruction or defacement of school property will be referred to the principal and/or appropriate personnel at central office.
C. Defiance of authority
Shopville Elementary School
Discipline Policy
I, _________________________ have received and read the school’s Discipline Policy adopted by the Shopville SBDM Council. I have reviewed this policy with my child/ children. I understand that this policy was designed to provide the opportunity for all students to maximize their educational opportunities and help modify inappropriate student behavior that detracts from this opportunity. I will keep the policy for future reference.
___________________________ _________________ ____________
Parent/Guardian Signature Phone number Date
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Use of Corporal Punishment
I understand that corporal punishment will be a disciplinary option at Shopville Elementary School as approved by the school’s SBDM Council. The procedure for use of corporal punishment will be according to the policy set by the Pulaski County Board of Education (see attachment).
I understand that if I do not grant the school permission to employ corporal punishment as a disciplinary option, my child/ children may be suspended out of school depending upon the seriousness of the inappropriate behaviors.
____ I give the Shopville Elementary School Principal permission to use corporal punishment as a disciplinary option for my son/ daughter, __________________.
___ I do not give permission for corporal punishment to be used on my son/ daughter, _____________________. I understand that suspension may be used as an alternate form of disciplinary consequence.
________________________ _______________ ____________
Parent/ Guardian Signature Phone number Date
Shopville Elementary School
Discipline Policy
Reinforcement and Rewards Program
Student Responsibility
Shopville students are responsible for using appropriate behavior in all areas and programs in the school.
Teacher Responsibility
Each classroom teacher will select a Character Kid of the Month. Children selected as Character Kid of the Month from their classroom will be recognized throughout the school building, at PTA meetings, and in the school newsletter.
Each teacher will notify the principal or his/her designee as to which student was selected Student of the Month.
Teacher will provide verbal praise to ALL students anywhere in the school whom are displaying appropriate behavior.
Principal Responsibility
The principal will have lunch with the Character Kid of the Month. The Family Resource Center Coordinator will provide the decorated table.
Classroom Reinforcement Suggestions
Picnics, extra recess, ice cream party, popcorn party, field trip, teacher’s helper, extra time on the computer, instructional video, etc.
Shopville Elementary School
Attendance Policy
Shopville Elementary
Attendance Policy
1) Every student will be given a copy of the attendance policy on the first day of school. Parents/guardians are to sign and return to school the bottom portion stating that they have read and understand the policy.
2) Teachers or classroom aides will make phone calls to the home each day the child is absent. All documentation will be kept in the Contact Folder given to each homeroom teacher. This folder will help keep documentation on all phone calls/contact, which has been attempted to the home.
3) After 3 unexcused absences, (tardy, ½ day, or full day) a letter will be sent by the Attendance clerk stating that the child has 3 unexcused absences and the family needs to contact the school to schedule a conference with the Family Resource Center. The purpose of this meeting is to address the needs of the student and the reasons for the absences.
4) After 6 unexcused absences, the Family Resource Center will gather all documentation from teachers and report the student to the District Truancy Officer. She will in return make a report to the Div. of Protection & Permanency.
5) The only student absences that will be referred to the District Truancy Officer will be those that are UNEXCUSED.
6) Only five (5) parent notes are permitted per semester.
Pupils are required to regularly attend and be punctual to the school in which they are enrolled. ALL STUDENTS MUST ADHERE TO PULASKI COUNTY BOARD OF EDUCATION ATTENDANCE POLICY.
All students are expected to attend class every day school is in session. Also, each student should be in class on time. The progress of a student at school depends greatly on the punctuality and regularity of attendance. Regular attendance in class is necessary if students are to receive adequate guidance through their class work and benefit from the discussions. The intent of this attendance procedure for the Shopville Elementary School is to provide a structure within which students can gain maximum benefit from the instructional program.
Compulsory Attendance
Except as provided in KRS 159.030, each parent, guardian or other person residing in the state and having custody or in charge of any child who has entered the primary school program or any child between the ages of six (6) and sixteen (16) shall send the child to a regular public day school for the full term that the public school of the district in which the child resides is in session, or to the public school the board of education of the district makes provision for the child to attend. A child’s age is between six (6) and sixteen (16) when the child has reached his sixth birthday and has not passed his sixteenth birthday.
Any parent, guardian, or other person having in custody or charge any child who has entered the primary school program or any child between the ages of six (6) and sixteen (16) who removes the child from a school district during the school term shall enroll the child in a regular public day school in the district to which the child is moved, and the child shall attend school in the district to which he is moved for the full term provided by that district.
An unmarried child between the ages of sixteen (16) and eighteen (18) who wishes to terminate his/her public or nonpublic education prior to graduating from high school shall do so only after a conference with the Principal or his/her designee, and the Principal shall request a conference with the parent, guardian, or their custodian. Written notification of withdrawal must also be received from the parent, guardian, or other person residing in the state and having custody or charge of child. The written notification shall be dated and the signature witnessed by the Principal of the school or his/her designee where the child is in attendance. The parent(s) and child shall be required to attend a one (1) hour counseling session and also withdraw at the Board of Education office with the purpose of reviewing potential problems of non-graduates and offerings of alternative educational opportunities. However, if truancy charges have been filed prior to the request to withdraw, the withdrawal can not be processed without permission from juvenile services, the court, or other applicable entity.
Within three (3) months of the date of a student’s withdrawal from school, District personnel designated by the Superintendent shall contact each student between the ages of sixteen (16) and eighteen (18) who has withdrawn from school to encourage reenrollment in a regular, alternative, or GED preparation program. If the student does not reenroll at that time, personnel shall make at least one (1) more attempt toward reenrollment of the student before the beginning of the next school year.
References: KRS 159.035; KRS 159.150; KRS 159.030; KRS 159.020; Board Policy 09.123
Excused Absences
When a student must be absent from school, arrive late, or leave early it is the responsibility of the parent/guardian to write a note to the school where the child is enrolled to inform the Principal of the reason for absence. Anytime a student misses any part of a school day, a note or other valid documentation must be submitted in order to determine if the absence is excused or unexcused. The written excuse shall include the full name of student, date or dates, reason and full signature of the parent/guardian. The student will have a reasonable amount of time in which to bring a valid documented excuse and make up work missed. If a student receives an excused absence, the student shall accept the responsibility to see the teacher and ask what work is to be made up and shall complete make-up assignments with the time specified by the school Principal/designee. Students shall have their absences excused only for reasons designated in this policy as excused. Absences for reasons other than those listed below will be unexcused and the student will not be allowed to make up any work unless approved by the Principal/designee. Students having unexcused absences shall not be permitted to make up assignments or tests given during their absences. Excused absences include:
1. Illness/injury. Parent notes will be accepted for student or family illness or injury up to 5 days per semester. After a student has missed five (5) days in one semester or ten (10) days in a school year, a doctor or dentist statement must be presented for the absence to be excused. Forged parent notes may result in parent notes being disallowed by the Principal or Director of Pupil Personnel. If, due to an illness or an injury of the student, it is believed by the Principal, assistant principals, teacher, counselor or parent that a student will be absent from school for a week or more, efforts are to be made to place that student on homebound instruction. Homebound referral forms, to be completed by the attending medical authority, will be provided to the parent/guardian or custodian of the student by the school or Director of Pupil Personnel.
2. Medical or dental appointments that cannot be made after school hours (verification by a slip from the doctor confirming date and time).
3. Order of a court with proper verification from the court.
4. Death in immediate family. Attendance at a funeral of a close friend or relative. (Must have prior approval by Principal)
5. Natural disaster beyond control of student.
6. Interviews with college, vocational/technical school, or military (approval by school official and verification of interview will be required).
7. Tests administered by school counselors or college personnel. Documentation of attendance is necessary.
8. Driver’s license or permit (1/2 day) limited to one occurrence.
9. Documented religious holidays.
10. Educational enhancement opportunities. (Must have prior approval by Principal)
11. One (1) day for attendance at the Kentucky State Fair. (Must have prior approval by Principal.)
12. Other valid reasons as determined by the Principal.
School sponsored trips and properly organized 4-H club activities in which the student is accompanied by or under the supervision of a county extension agent or a designated 4-H club leader for the 4-H club education activity are not absences as they relate to the Attendance Policy. Students participating in such trips are required to do work missed while away.
Unexcused/Excessive Absences
Unexcused absences at any grade level will have an immediate impact on a student’s academic performance and although students with excused absences may make up tests and assigned homework, excessive absences of any nature may have a direct impact on a student’s academic performance. Students with excessive absences may be required to make up absences and referred to Extended School Services (ESS), other after school programs, the Family Resource Youth Service Center, and/or other applicable agencies as required or allowed by Kentucky Revised Statue, Board, and/or Council Policy.
Any student, including students between the ages of 18-21, who has been absent from school without valid excuse for three (3) or more times, whether it is for a partial day, (tardy), ½ day, or full day is a truant. Tardiness is defined as any amount of instructional time missed including being late to school or leaving school before classes are dismissed. Any child who has been reported as a truant two (2) or more times within one calendar year period is a habitual truant.
Any student considered habitually truant (six or more unexcused absences or tardies) must be referred to the office of the Director of Pupil Personnel and the District Truant Officer. Truancy, by Kentucky Revised Statute, must be reported to Juvenile Services and/or other applicable agencies and the student and/or parents may be referred to court. The Principal/designee must notify parents or students with excessive absenteeism in a prompt and timely manner and school-parent conferences must be held to determine the causes of the absenteeism. Documentation of meetings/home visits shall be kept by the school.
Make-Up Work
Make-up work shall be permitted. Pupils are responsible for making arrangements with their teachers for all work missed during periods of absence and shall complete make-up assignments within the timeframe specified by the teacher and/or principal. Students having unexcused absences shall not be permitted to make up assignments or tests give during their absence at the teacher’s discretion.
Verification
Pupils shall have a note signed by their parent/ guardian or a physician upon their return to school to verify the absence. Notes shall explain the reason for the absences and shall be given to the principal or his/her designee who shall determine whether or not the absence is excused.
Family Trips
Advance notice and approval by the principal shall be required for family trips. Parents shall accept the responsibility for helping pupils make up missed work.
Appeals Provision
Administrative and council policy decisions shall have an appeals provision as determined by the council policy.
Control of Head Lice in Schools
School personnel shall actively pursue the prevention and control of head lice in the district’s schools by developing a consistent screening and follow-up program for all students.
Principals and school personnel shall adhere to the following guidelines:
1. When students are observed/reported to have head lice any time during the school year:
a. The FRC/ Nurse, or designee if FRC/ Nurse is absent, will check the entire class for infestation as soon as possible.
b. Students with an active case of head lice will be discretely isolated while parent or designee is notified to immediately pick them up from the school. (Student will stay in the FRC office or nurse’s station.)
c. Parents of each student within that class/classes will be sent a note by their child that a case of head lice has been detected in the class.
2. Principals or school personnel shall offer parents of infected students:
a. Visual evidence of lice/ nits in the student’s hair.
b. Verbal and/or pamphlet information for hair treatment and household disinfection.
3. Students may return to school when:
a. One application of a special lice-killing shampoo has been applied to the student’s hair that may be the same day and no later than the next day.
b. He/she brings a note signed by a parent indicating that special shampoo treatment(s) and household disinfection requirements have been met.
c. He/she presents to the principal or other designated school personnel visual evidence of treatment such as shampoo bottle cap or box top in which lice-killing shampoo or rinse was bought.
4. Students found with a second infestation of head lice shall
a. Return to school only after the student produces written certification from a medical doctor or health department.
b. Be reported to appropriate school personnel/ social workers.
5. The FRC will establish education/information programs on head lice control methods for school personnel, students, and parents.
6. After two days, the FRC/ Nurse shall conduct a home visit to educate parents/ guardians on appropriate procedures of controlling lice infestations.
Shopville Elementary School
Parent Involvement Policy
The primary goal of Shopville Elementary School and the SBDM Council is to insure that every student in the school receives the best education possible and that all students achieve academically. Research closely ties student achievement to the amount of parent involvement within the school. The following steps will be taken to accomplish this goal:
1. Select a faculty member yearly to serve as the Parent Volunteer Coordinator. This position will require the individual to work closely with the District Parent Liaison, the school’s PTA executive board, and any others interested in increasing parent involvement. They must plan a ceremony or luncheon at the conclusion of the school year to recognize the “Parent Volunteer of the Year”, and follow the job description as described by the Pulaski Board of Education.
Shopville Elementary School
Participation in Extracurricular Activities Policy
(Including Academic Team, Intramural Basketball, and Cheerleading)
In order to participate in the Shopville Elementary School Academic Team, Intramural Basketball, and/or Cheerleading, students MUST meet the following criteria:
1. All students must have satisfactory academic grades, behavior, and attendance.
2. If a student’s behavior becomes inappropriate, or grades drop, the student will be placed on probation. Probation means not being allowed to participate or attend one game.
3. Three probations will result in automatically being dropped from the team.
4. An Appeals Board, composed of the principal, the coach, and a neutral teacher may be convened, if requested, to settle problems arising over a disciplinary action taken. The parents of the disciplined student, the student, and the reporting teacher(s) MUST attend. Decisions for disciplinary actions are based on the individual teacher’s discretion, but MUST be supported by appropriate documentation (disciplinary referral forms, anecdotal records, records/copies of communication between school and home, records of parent/teacher conferences).
5. If a student is absent from school the day of the intramural game, they may NOT participate in the game the night of the absence.
6. Parents/Guardians are required to sign a form stating that they have read and understand the guidelines prior to their child being allowed to participate.
Shopville Elementary School
Student Assignment Policy
Scope
This policy is intended to provide guidelines for primary student placement.
Policy
Students will be placed in a classroom by drawing from a pool of ability grouped students. The ability groups consist of male/female, special education, high, high average, average, low average, and low. Grade level Some students may need to be reassigned to other teachers to maintain consistent class cap sizes.
The recommendation for determining class ranking for primary students will include: the Pulaski Assessment of Reading/PAR, Pulaski Assessment for Math/PAM, basal assessments, and an appropriate mathematics evaluation to be completed near the end of the school year.
*Exceptions to the above policy will be considered on an individual basis by the principal.
Shopville Elementary School
Emergency Evacuation Plans
Shopville Elementary School Emergency Plan
Intruder in the Building
Listed below are the procedures in the event there is an emergency such as an intruder in the building.
P.A. Announcement: Mr. Green, please come to the office.
LOCK DOWN PROCEDURE:
1. Lock door and move students away from door/
2. Cover window on door
3. Pull shades
4. Continue regular routine as much as possible and try to keep class calm.
Students locked out of their classroom should go to the first available classroom. Students on the Pre-school playground should go the regular playground and lie flat against the hill. Students on the playground should also lie flat against the hill on the playground.
Teachers should not open the door to anyone unless they hear the Secret Code: This is Mr. Green.
Doors are to stay locked until there is a P.A. announcement of our Secret Code: GREEN
This is like a Simon Says game. Do NOT follow any directions given by the principal or anyone else unless they use the secret code:GREEN.
Fire
FIRE EXITS
In the event of a fire the following rooms should use these exits:
Exit through the east end of the building and reassemble in the parking lot by the old gymnasium:
Rooms 100
l01
102
103
105
107
110
111
112
113
Exit through the Main Entrance (office door) and reassemble across the front drive on the grass:
Room 114
115
116
130
131
133
Exit through the west door and reassemble in the bus loading/unloading parking lot:
Room 132
135
137
138
139
140
141
142
143
144
145
Exit through the lunchroom back exit and reassemble across the back driveway near the pre-school playground
Cafeteria 125
Computer Lab 125C
Exit the back library exit and reassemble across the back driveway near the pre-school playground
Library 128
Exit through the gymnasium exit and reassemble in the old gym parking lot
Gymnasium 126
Tornado/ Acts of God
Tornado or Severe Weather Drill/Safety Rules
Tornado watch means conditions are right for the formation of tornadoes, be on the alert.
Tornado warning means a tornado has been sighted, TAKE SHELTER IMMEDIATELY.
When a severe storm is imminent, everyone should seek shelter inside—students in portable classrooms, trailers, gymnasiums, and cafeteria should be transferred to main building.
DO NOT OPEN ANY WINDOWS, however if windows are open, DO NOT DELAY TO CLOSE THEM. Move to your designated area.
After the classroom has been cleared, CLOSE THE DOOR.
If the door opens into the hallway, DO NOT allow students to take a position where the door could swing open and injure the students.
All wall hung fire extinguishers in designated safe areas should be removed by the TEACHER nearest them and placed inside a classroom.
TEACHERS AND STUDENTS should know their designated areas.
Stay away from windows, outside doors, and exterior walls.
Seek protection from flying debris, especially glass.
KEEP CALM, DO NOT RUN OUTSIDE.
An office announcement means an alert drill.
Home room teachers and students should be in their assigned areas with-in two (2) minutes.
During a tornado DRILL or WARNING students should be instructed to respond to a specific command to assume protective posture, facing an interior wall. Command might be: EVERYBODY DOWN! CROUCH ON ELBOWS AND KNEES! HANDS OVER BACK OF HEAD!
THIS COMMAND MUST BE INSTANTLY UNDERSTOOD AND OBEYED!
A special alarm should be designated to indicate a tornado has been sighted and is approaching. A back –up alarm should be planned for use if electrical power fails, perhaps a battery-powered bull horn, an inexpensive hand-cranked siren, or even an old fashion hand swung bell.
In case of a tornado watch RECESS WILL BE CANCELED. It will be up to the office staff to inform teachers of a watch.
If a school bus is caught in the open and a tornado is approaching, the children should be escorted to a nearby ditch or ravine and made to lie face down, hands over heads. They should be far enough away so the bus can not topple on them. Make sure there are no overhead power lines to fall on them. Bus drivers should be regularly drilled in tornado procedures.
School district officials planning new buildings or additions should keep tornadoes in mind when setting construction standards.
For further information or advice in making your tornado preparedness plans, contact your nearest National Weather Service office of state or local Emergency Management officials.
Pulaski County Disaster Emergency Services
Public Safety Director
Phone (606)679-7075
Tornado Drills: Exits
Room 145 exits across the hall between rooms # 142 and 140
Room 144 exits to the left and between door # 142 and 140
Room 143 exits to the right between doors #143 and 141
Room 142 exits to the left between door # 142 and 140
Room 141 exits to the left between door #141 and 143
Room 140 goes into pre-school bathroom
Room 139 exits to right between doors 139 and 137
Room 138 exits to the left between doors# 138 and 136
Room 137 exits to the right between doors 137 and 135
Room 135 exits to the left between room 135 and 137
Room l32 exits to the right between rooms 132 and 134(girls bathroom)
Room 133 exits to the left between rooms 133 and 135
Room 131 exits to the right between rooms 131 and 129
Room 130 exits to the right between rooms 130 and 132
Room 116 exits to the right between room 116 and hall (121)
Room 115 exits to the left between rooms 115 and hall (1210
Room 114 exits to the right between rooms ll4 and ll6
Room 113 exits to the right between rooms 113 and 111
Room 112 exits to the right between rooms 112 and 114
Room 111 exits to the left